We push the envelope. . .
Direct Mail Advertising
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This form is for uploading your direct mail advertising documents. Your marketing letters, newsletters, stop foreclosure notices, etc can be uploaded through this portal. These mailings will have a first class stamp affixed to the envelope.
PLEASE TAKE NOTICE:
Effective October 6, 2017 - Any mailing projects which require us to match your personalized letters to a personalized envelope (i.e. a match job) will be billed for handstuffing at the rate of $50.00 per hour.
Section 1: Your Account Information
Your Account Number is typically your BAR number or your phone number entered without any spaces, special characters, dashes, parentheses, etc.
Email of the person to send the confirmation receipt to:
Your Phone Number:
Ex: (206) 555-1212
Additional Email Addresses for other people you want
to receive BOTH the invoice and the certificate of service.
Section 2: Defining your return address and destination addresses
City, State Zip+4
Click Here to Set these values as defaults.
Mail to the parties on the attached mailing list.
WE WILL REJECT ANY SCANNED ADDRESS LISTS
You must follow the formatting guidelines.
We have tightened our formatting guidelines. If you would like us to mail to a list that you provide, it must adhere to our strict formatting guidelines. To view what those guidelines are, please click on the link to view a pop-up webpage on how to format your mailing list. If we receive your mailing list and it is not in the proper format, we will assess a $5.00 charge for reformatting your mailing list. We reserve the right to reject the mailing list if it is not reasonably conformable to our format.
This is NOT where your DOCUMENTS FOR MAILING go.
Our most common column naming convention:
Most of our clients upload an excel file of address divided by Name, Address, City, State, and Zip.
We will be happy to accept your mailing list in that format. We will then convert the header lines into our format and process the envelopes for you.
Name, Address1, Address2, Address3, Address4, Address5
Section 3: Defining your USPS Mail Delivery method
First Class Full Rate (Hand Stamp)
We will hand stamp your mailing job so that it has a higher chance of opening. Permit Marketing Mail has a very low open rate and you need to maximize your value.
Section 4: Certificate of Service Preparation Information
We will provide you with an invoice indicating that the mailing has been completed.
Section 5: Upload your .pdf file for printing and service
MAX UPLOAD SIZE = 2MB
(1) YOU MUST TITLE THE FILES THAT YOU UPLOAD! The title of the document is what will appear on your certificate! Be as descriptive as possible.
Section 6: Printing / Mailing / Document Preferences
Do you want us to print on both sides of the sheet? Front and Back or just one side?
The default is set such that we will print both sides of a sheet of paper. This is called 'duplex' printing. If you elect to have us print one side only, more paper will be needed adding weight to your outgoing mail. This can significantly increase the cost of the postage incurred. We always recommend duplex printing.
Print on the Front side only.
Print Front and Back sides.
Color Print Rates are currently .49 cents per page/side.
Shall we print your documents in Color or Black and White?
B & W
Section 7: Additional Information for your upload
If you have specific instructions or something you need for this job, please let us know in the text area to the right. We try to accomodate special requests whenever possible. We will let you know via direct email if we cannot assist you or if there will be an additional charge for your request.
IMPORTANT NOTES ABOUT ADDITIONAL INSTRUCTIONS:
Any modifications to the mailing list cannot be entered here. We CANNOT change the distribution list, we CANNOT make additions, deletions, or any other changes from this additional information section.
If you have modifications to the mailing list beyond what are provided for in the form, you are directed to make you own mailing list per the formating instructions and submit your own mailing list.
Any additional information regarding the mailing or address list must be addressed in the above matrix or exclusion section. Changes to the mailing list placed in the additional information cannot be processed.
144 Character Limit - no formatting - no addresses
Section 8: User Agreement and Submit the Direct Mail Advertising Project
BK Attorney Services, LLC USER AGREEMENT
User Agreement Revised September 19, 2012. You, hereafter "User", agree to utilize the services of Certificate of Service.com, hereafter "COS" for the express purpose of executing a legal mailing through the Postal System of the United States, first class mail, postage pre-paid. User agrees to post the information through the exclusive web interface and to provide instructions through the form only as to the mailing. Documents received without specific instructions will be mailed in the order received to the parties listed on the ECF website for the User's respective bankruptcy court district. Documents received will be slated for same day distribution if received before noon Pacific Standard Time, however, COS makes no guarantees that documents will be distributed into the United States Postal Service mail streem that day. All cases shall be processed and delivered to the local postal processing unit within 24 hours of receipt, unless the User is otherwise advised by COS. MAILING MATRICES AND ADDRESS LISTS: COS accesses the ECF matrix through the ECF mailing matrix portal. Each district utilizes different software versions of ECF to access this list. COS agrees that it shall comply with the latest in ECF software releases and keep current in order to obtain the most up to date and accurate ECF mailing matrix when the job is submitted for processing by User. USER SUPPLIED MAILING MATRICES: User agrees to submit mailing matrices in accordance with the matrix guidelines found on the website. User agrees to not submit scanned pdf mailing matrices. User agrees to pay a mailing matrix processing fee of $5.00 if COS has to do any custom modification to the mailing matrix or address list to make it comply with the automated mail processing system utilized by COS. COS agrees to not charge any processing fee if the mailing matrix complies with the guidelines set forth on the COS website. COS makes no guarantees or warranties about the performance of the United States Postal Service. COS is not responsible for the content that the User uploads through the portal on the website. Force Majuere - COS is not responsible for issues which are beyond its active control such as inclement weather, power outages and other Acts of God. Limitation of liability: User agrees that COS' liability is limited to the printing and mailing cost of the project submitted. COS is not responsible for any other damages incurred by User other than the cost of copying and postage for the immediate project. Jurisdiction: Should any disputes arise over the use of www.certificateofservice.com, User agrees and consents to jurisdiction in Benton County, Washington. User agrees that they are responsible for the costs of collection, including, but not limited to reasonable court costs and attorney fees. Billing: User will be billed upon mailing of the completed project and emailing of an invoice with certificate via credit card on file unless a specific arrangement has been made between the User and COS. You agree to pay your credit card charge according to the terms set forth in your credit card agreement. All invoices are due on receipt. Payments not received within 30 days will be assessed a late charge not to exceed 18% per annum of the balance due or 1.5% per month. Charges that are denied on your credit card or left paid and unresolved may result in the loss of preferred pricing status. Address Correction and Verification: COS.com makes no guarantees about the accuracy of any addresses provided by user, ECF, or BNC. COS.com does not utilize an address verification service for first class full rate postage. COS.com obtains the master mailing list from ECF or from the User directly through the web portal. Postal Automation Discounts: In certain cases, User may elect to have their postage pre-sorted through the COS pre-sort system. Such pre-sort shall entitle the user to a postal discount of two cents for first class postage under 1 oz and five cents for first class postage under 2 oz where the pre-sort material is a number 10 envelope or 6x9 mailer. No postal discounts are provided for mailings which must be sent in flats. Users who elect the postal pre-sort discount option direct COS to utilize the USPS MoveUpdate database, effective as of January 2013, to verify the postal address provided and update or reject the address accordingly. User understands that COS compliance with the USPS guidelines is mandatory to receive postal automation discounts. User agrees that upon receipt of any returned mail, they will update the ECF Master Mailing Matrix with the appropriate address. Copying Fees: Copy charges are based upon the number of pages submitted at the present rate of fifteen cents per page. Rates are subject to change without notice. A 5 page document will incur a $.75 charge for one reproduction. Multiply the number of pages against the number of addresses on the master mailing matrix to determine your approximate final costs. For example, a 5 page document x 75 addresses will result in a charge of $56.25. There is a minimum $5.00 charge plus postage per job submission. Postage is billed at the present rate of the United States Postal System for first class mail, weight and size restrictions considered. Priority Rush Fees: Job cutoff times are noon PST, 1p.m. MST, 2p.m. CST, and 3 p.m. EST. Jobs which are submitted after the deadline will be slated for delivery the next day. Certain Users may elect, through the webform, to upload jobs after the cutoff time, but before 5 p.m. EST, and direct that they be slated for mailing that same day. Any such user who elects to have their job mailed as a rush-priority job will be billed at the rush priority rate of twenty five cents per page. For example, a 5 page document, slated for mailing at the rush-priority rate will a incur a $1.25 charge for one reproduction. Multiple the number of pages agaisnt the number of addresses on the master mailnig matrix to determine your approximate final cossts. Jobs submitted under the Rush Priority Rule will receive no postal discounts and will be billed for postage at the normal first class mailing rates. No modifications to this agreement. The User understands that no verbal modifications of this agreement are permitted. Modifications are only permitted to be effective when in writing and only for the specific job that the writing refers to. Thank you for submitting work with COS.com. This contract/agreement will apply whenever you submit a document package for mailing. We strive to provide a level of customer service that is unsurpassed. If you have any questions whatsoever, please do not hesitate to contact us at your convenience. We will strive to get your documents out as soon as they come in. While we can't guarantee that they will go out in 24 hours due to load volumes, we do pledge to do our best to make sure that your case is processed and distributed to the postal distribution center within 24 hours.
By checking this box, you are certifying that you have read the User Agreement and Contract to the right and agree to be bound by the terms set forth therein. You agree to pay your invoice in accordance with the terms set forth in your credit card agreement.
Please enter the security code in the field below. For ease of use, only the characters 1-9 and A-F are printed. It is not case sensitive.
(C) Copyright 2013 - All Rights Reserved.
BK Attorney Services, LLC
PO Box 4950
Pasco, WA 99302